As a template, it allows you to record the date of a transaction, the payment method, the vendor, a brief description of the expense, and the total payment amount. The basic expense report is a great one-size-fits-all solution for non-specialized requirements - although there’s the option to customize it to your purposes if required. Let’s get started.Īutomated Solutions Types of Business Expense Report Templates for Excel Basic expense report template In this article, we’ll look at the best expense report templates for Excel, regardless of which industry you’re in - as well as how automation can help make this kind of expense tracking even easier. Simply choose a free template, create an Excel workbook, then start entering dates, charges, and the like as they occur. The advantage of Excel, alongside its ubiquity, which makes it accessible and familiar to large numbers of users, is how straightforward it is to create and update expense reports. This powerful Microsoft tool is a cornerstone of virtually all workplaces and is used every day by finance and accounting professionals to make this manual data entry task as straightforward as possible. These are often non-recurring expenses, meaning that they must be carefully noted and tracked so that they can be properly accounted for.įor many businesses, the primary way that expense reports are carried out is via Excel spreadsheets. Frequent examples might include costs associated with business travel - ranging from transportation and parking to meals and hotels - to give one illustration of common business expense categories. Monthly or Weekly Tracking: View total costs and expenditures by week, month, or year.Expense reports are there to keep track of whichever items and/or services you spend money on while working.Authorized By: Enter the name of the authorizing employee for any expenses incurred.Purpose of Expense: Beyond categorizing expenses, it can also be helpful to track the purpose of each expenditure.Expense Category: Organize your costs into typical categories, such as rent, taxes, utilities, legal, marketing, payroll, and inventory.Description: Add descriptions of costs and expenses for more detailed accounting.
Date: Enter the date of the expenditure.Manager: Enter the name of the manager responsible for the employee incurring expenses.Enter department details to assign expenses correctly. Department: Many businesses have separate budgets for each department.Statement: Organize expense reports with a statement number to allow for easy cross-referencing and document retrieval.